How to Create zoho mail free business email

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Exploring zoho mail free business email

Zoho mail free business email. Zoho Mail offers a free plan that can be used for business email, but with some limitations:

User limit: 

The free plan allows you to have up to 5 user accounts. This means that only 5 people in your organization can have business email addresses with your domain name. If you have more than 5 employees, you’ll need to upgrade to a paid plan.

Storage limit: 

Each user gets 5GB of storage for their emails and attachments.


The free plan offers the core functionalities of email like sending and receiving emails, with a 25MB attachment limit. You’ll also get two-factor authentication for added security. However, some features commonly associated with business email, like custom email domains (e.g., [email address removed]) are not available in the free tier.

Overall, Zoho Mail’s free plan can be a good option for very small businesses or startups with just a handful of employees. However, as your business grows, you’ll likely need to upgrade to a paid plan to get more features and user accounts.

What is basic featured from this tool

Here are the basic features of Zoho Mail’s free plan for business email:

Email sending and receiving: 

This is the core functionality, allowing you to communicate with colleagues, clients, and anyone else through email.

5GB storage per user: 

You’ll have 5GB of space to store emails and attachments for each of the up-to-5 users allowed in the free plan.

25MB attachment limit: 

There’s a limit on the size of files you can send as attachments.

Two-factor authentication: 

This adds an extra layer of security to your email accounts.

These features cover the essentials of using email for business communication. However, keep in mind some limitations:

Limited user accounts: 

You can only have up to 5 users with the free plan.

No custom domain: 

You cannot use your own domain name for email addresses.

What is benefits from this tool

Here are some benefits of using Zoho Mail’s free plan for business email:

Professional Communication: 

Even with the free plan, you can ditch generic email addresses like “@gmailcom and have email addresses that use your business name (although with a Zoho subdomain). This creates a more professional image for your company in communication.

Free for Small Teams: 

If you have a very small team of 5 or less, the free plan can provide a cost-effective way to set up business email with basic functionality.

Secure Communication: 

Zoho Mail offers two-factor authentication to add an extra layer of security to your emails, which is important for any business communication.

Ad-free Interface: 

Unlike some free email services, Zoho Mail keeps your inbox free of advertisements, ensuring a clutter-free and professional experience.

Mobile Access: 

You can access your Zoho Mail account and manage your emails from your phone or tablet using the Zoho Mail mobile app, which allows for on-the-go communication.

While the free plan has limitations, it can be a useful tool for small businesses or startups to get started with professional business email communication.

Unlocking Your Business’s Full Potential: How to Create Free Professional Emails with Zoho Mail

Are you in the process of launching a new business or already have an existing one? Do you find it challenging to allocate funds for an email service provider like Google Workspace, Outlook for Business, or other premium email services? Today, we’re thrilled to guide you through the seamless process of setting up free professional business emails using Zoho Mail.

This tutorial is specifically designed to help you establish and manage up to five professional business emails – all for free.

Why Zoho Mail?

Before we jump into the setup, please consider subscribing if you haven’t already. By doing so, you’ll stay informed about actionable videos and tutorials aimed at equipping you with the skills, knowledge, and tools to grow your small business online.

Now, let’s begin the journey of creating up to five professional free business emails with Zoho Mail.

Step 1: Visit Zoho Mail Firstly, head over to Zoho Mail’s website to get started.

Alternatively, you can use the link provided in the video description.

Step 2: Explore the Free Plan On the Zoho Mail website, navigate to the “Pricing” section.

Scroll past the paid plans until you find the free plan. With this free plan, you can have up to five users, each receiving five gigabytes of storage and the ability to upload attachments up to 25 megabytes. This is often more than sufficient for your small businesses. Remember, you’ll need your own professional domain name.

Step 3: Sign Up Click on “Sign Up” to initiate the process.

You’ll be asked to provide your name, personal email or phone number, and create a password. Ensure you agree to the terms of service and privacy policy. Click “Sign Up” to proceed.

Step 4: Verify Your Account

You’ll receive a verification OTP via email or phone. Enter this code to verify your zoho Mail account.

Step 5: Add Your Domain

To use your existing domain, click “Add” on the Zoho Mail dashboard. Enter your domain name and organization name at this zoho dasboard. If you don’t have a domain, we recommend purchasing one from a provider like or Domains are crucial for a professional online presence.

Step 6: Proceed to Domain Verification

Select the recommended method: “Add a text record in the DNS.” Copy the text name and value provided at zoho dasboqrd. You’ll need to add this as a new DNS record with your domain provider.

Step 7: Configure DNS Records

Head to your domain provider (e.g., onlydomainscom) and access your DNS settings at zoho mail dasboard. Add the text record following the instructions provided by Zoho Mail. Repeat this for all text records.

Step 8: Verify Domain Ownership

Return to your Zoho Mail account and click “Verify Text Record.” This verifies your domain ownership.

Step 9: Add Users

You can now add up to five users for free. Click “Add” and provide the necessary user details: first name, last name, username, and password. Make sure to send each user their login information.

Step 10: Set Up Email Groups

Create email groups within your organization. This makes it easier to manage all your communications. Configure group names, email addresses, and descriptions.

Step 11: Configure MX Records

Navigate back to your domain provider and update MX records as instructed by Zoho Mail. Remove any old MX records if necessary. These records are crucial for email delivery.

Step 12: Configure SPF and DKIM Records

Follow Zoho Mail’s instructions to configure SPF and DKIM records in your DNS settings. This ensures the security and authenticity of your emails.

Step 13: Verify MX and SPF Records

Return to your Zoho Mail account and click “Verify MX Records” and “Verify SPF Record.”

Step 14: Completion Congratulations!

You’ve completed the initial setup of your Zoho Mail account. You now have professional business emails for your organization, and you can enjoy all the features Zoho provides.

In conclusion

Zoho Mail offers an excellent solution for small businesses to establish professional email communication. Follow these steps to create and manage up to five free business emails and boost your online presence.

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