why use business intelligence tools

Reason Why use business intelligence tools

Why use business intelligence tools for our business. Business intelligence tools help in data analysis, present relevant information, and support decision making.  They enable companies to understand trends, identify opportunities, and optimize business performance.

The importance of business intelligence tools.

Business intelligence tools are important because they enable companies to:

  • Knowledge Analysis: Processing large information to produce insights that can be used for decision making.
  • Performance Monitoring: Provides a real-time view of business performance, helping identify spaces that require attention.
  • Knowledge-Backed Decision Making: Supports decision-making based on facts and analysis, not just intuition.
  • Predictions and Projections: Helps in forecasting future trends and identifying opportunities and risks.
  • Operational Efficiency: Optimize business processes by providing the information needed to increase efficiency.
  • Better Competition: Provides competitive advantage by enabling deep understanding of markets and competitors.
  • Knowledge Visualization: Presents information in an easy-to-understand way through graphs, dashboards, and interactive reports.
  • Employee Performance Tracking: Enables performance evaluation of particular person and department, aiding decision making regarding human resources.

 By using business intelligence tools, companies can optimize their operations and increase competitiveness in an ever-changing market.

Advantages and disadvantages of business intelligence tools

 Advantages of Business Intelligence Tools:

  • Deep Analysis: Enables in-depth analysis of business data, helping better understand trends and patterns.
  • Fast Decision Making: Provides real-time information to support fast and informed decision making.
  • Operational Optimization: Helps companies optimize operational processes to increase efficiency.
  • Knowledge Visualization: Presents information in an easy-to-understand way through graphs and visualizations, making it easier to interpret the information.
  • Predictive and Proactive: Enables companies to make decisions based on predictive analysis and act proactively to market changes.

 Disadvantages of Business Intelligence Tools:

  1. Implementation Costs: Implementation of business intelligence tools can involve significant costs, especially for small companies.
  • Dependence on Knowledge: The quality of the analysis depends on the quality of the information included;  Inaccurate data can produce wrong insights.
  • Integration Difficulty: Sometimes it is difficult to integrate business intelligence tools with a company’s existing systems.
  • Required Training: It takes time and resources to train users to use the tool effectively.
  • Difficulty Adapting to Business Changes: This tool may have difficulty adapting to rapid and dynamic business changes.
  • Security Concerns: Information security risks can increase due to manipulation and unauthorized use.

 Every company needs to carefully consider these advantages and disadvantages before adopting a business intelligence tool.

Free of charge business intelligence tools

 Free business intelligence tools refer to software or platforms that can be used at no cost or with a basic version that can be accessed free of charge.  While these free of charge versions may have limited features compared to the paid versions, they still provide basic functionality for data analysis and reporting.

 Benefits of using free business intelligence tools include:

  • Zero or Low Costs: There are no initial costs or monthly subscription fees required to use the basic version of this tool.
  • Early Access: Allows users to begin exploring and understanding business intelligence concepts without a large financial investment.
  • Suitable for Small Businesses: Suitable for small businesses that may have a limited budget for software.

 However, it is important to remember that free versions often have limitations in terms of functionality, support and data analysis capacity.  If the company grows or needs more advanced features, it may be worth considering a paid version or a more advanced business intelligence solution.

Benefits of business intelligence pdf

 Business intelligence (enterprise intelligence) in PDF format can provide several benefits, including:

  • Portability: 

PDF is a portable format and can be opened across devices and platforms without losing formatting.  This makes it easy to distribute and access business information.

  • Document Security: 

PDFs can be protected with a password or limited access rights, providing an additional level of security for business intelligence documents that may contain strategic or confidential information.

  • Consistent Layout: 

PDF maintains a consistent document layout, ensuring that the information presented remains structured and easy for readers to understand.

  • Integration with Meetings and Presentations: 

PDF can be integrated with presentations or meeting materials, making it easy to share business insights effectively in a meeting.

  • Printable: 

PDFs can be printed at high quality, allowing users to create physical copies of business intelligence documents if necessary.

  • Metadata and Hyperlinks: 

PDF supports metadata and hyperlinks, allowing users to add additional information or create links to external resources for further reference.

 While PDFs have these advantages, it is important to ensure that the continuity and interactivity of information is maintained according to the needs of business analysis.  Some fashionable business intelligence platforms can provide more dynamic and integrated functionality than just static PDF documents.

Examples of business intelligence tools

 Some examples of popular business intelligence tools are:



A powerful information visualization platform, enabling users to create interactive charts, dashboards, and business reports.

Energy BI: 

A solution from Microsoft that provides information analysis, visualization, and sharing of business insights through interactive dashboards.

QlikView and Qlik Sense: 

Data analysis tools that enable users to quickly explore and extract insights from large amounts of data.

Google Knowledge Studio: 

A free tool from Google that allows users to create interactive reports and dashboards using information from various sources.


A data analysis platform that integrates with databases, facilitating data exploration and report creation.


A tool that allows users to combine information from multiple sources for holistic business analysis.


A cloud platform for businesses that provides data analysis, visualization, and integration with various data sources.

IBM Cognos Analytics: 

A solution from IBM that includes interactive reporting, analytics, and dashboards for business decision making.

Yellowfin BI: 

A business intelligence tool that offers information visualization, reports, and interactive dashboards.


A business mobility and analytics platform that provides features such as information modeling, reporting, and visualization.

 Choosing a business intelligence tool that suits a company’s specific needs, including the scale of the business, the type of information used, and the desired analysis needs is a very important thing to consider first.

Real-time business intelligence

 Real-time business intelligence refers to the ability to analyze, process and present information instantly or as soon as possible after the information is generated.  In this context, “real time” means information is presented as quickly as possible after the information is received or recorded, without significant delays.

Some characteristics of real-time business intelligence include:

 Actual-time Monitoring: Ability to monitor information and metrics in real time, providing up-to-date visibility into business performance.

 Rapid Analysis: Fast and automated analysis processes, enabling organizations to respond quickly to changing market or business conditions.

 Notifications and Notifications: An automated notification system that notifies users or stakeholders when there are important changes or trends.

 Interactive Dashboards: Use interactive dashboards and reports that can be accessed directly to obtain up-to-date information.

 Direct Knowledge Integration: Integration of information directly from multiple sources to ensure the information used is the most up-to-date.

 Examples of applications of real-time business intelligence include real-time stock monitoring, real-time analysis of internet site performance, or instant monitoring of financial transactions.  This capability allows organizations to make decisions quickly and be responsive to changes in the business environment.That is Article with the title : Why use business intelligence tools for our business.