Unlocking Your Business’s Full Potential: How to Create Free Professional Emails with Zoho Mail

Are you in the process of launching a new business or already have an existing one? Do you find it challenging to allocate funds for an email service provider like Google Workspace, Outlook for Business, or other premium email services? Today, we’re thrilled to guide you through the seamless process of setting up free professional business emails using Zoho Mail.

This tutorial is specifically designed to help you establish and manage up to five professional business emails – all for free.

Why Zoho Mail?

Before we jump into the setup, please consider subscribing if you haven’t already. By doing so, you’ll stay informed about actionable videos and tutorials aimed at equipping you with the skills, knowledge, and tools to grow your small business online.

Now, let’s begin the journey of creating up to five professional free business emails with Zoho Mail.

Step 1: Visit Zoho Mail Firstly, head over to Zoho Mail’s website to get started.

Alternatively, you can use the link provided in the video description.

Step 2: Explore the Free Plan On the Zoho Mail website, navigate to the “Pricing” section.

Scroll past the paid plans until you find the free plan. With this free plan, you can have up to five users, each receiving five gigabytes of storage and the ability to upload attachments up to 25 megabytes. This is often more than sufficient for your small businesses. Remember, you’ll need your own professional domain name.

Step 3: Sign Up Click on “Sign Up” to initiate the process.

You’ll be asked to provide your name, personal email or phone number, and create a password. Ensure you agree to the terms of service and privacy policy. Click “Sign Up” to proceed.

Step 4: Verify Your Account

You’ll receive a verification OTP via email or phone. Enter this code to verify your zoho Mail account.

Step 5: Add Your Domain

To use your existing domain, click “Add” on the Zoho Mail dashboard. Enter your domain name and organization name at this zoho dasboard. If you don’t have a domain, we recommend purchasing one from a provider like onlydomains.com or hostpuppet.com. Domains are crucial for a professional online presence.

Step 6: Proceed to Domain Verification

Select the recommended method: “Add a text record in the DNS.” Copy the text name and value provided at zoho dasboqrd. You’ll need to add this as a new DNS record with your domain provider.

Step 7: Configure DNS Records

Head to your domain provider (e.g., onlydomains.com) and access your DNS settings at zoho mail dasboard. Add the text record following the instructions provided by Zoho Mail. Repeat this for all text records.

Step 8: Verify Domain Ownership

Return to your Zoho Mail account and click “Verify Text Record.” This verifies your domain ownership.

Step 9: Add Users

You can now add up to five users for free. Click “Add” and provide the necessary user details: first name, last name, username, and password. Make sure to send each user their login information.

Step 10: Set Up Email Groups

Create email groups within your organization. This makes it easier to manage all your communications. Configure group names, email addresses, and descriptions.

Step 11: Configure MX Records

Navigate back to your domain provider and update MX records as instructed by Zoho Mail. Remove any old MX records if necessary. These records are crucial for email delivery.

Step 12: Configure SPF and DKIM Records

Follow Zoho Mail’s instructions to configure SPF and DKIM records in your DNS settings. This ensures the security and authenticity of your emails.

Step 13: Verify MX and SPF Records

Return to your Zoho Mail account and click “Verify MX Records” and “Verify SPF Record.”

Step 14: Completion Congratulations!

You’ve completed the initial setup of your Zoho Mail account. You now have professional business emails for your organization, and you can enjoy all the features Zoho provides.

In conclusion

Zoho Mail offers an excellent solution for small businesses to establish professional email communication. Follow these steps to create and manage up to five free business emails and boost your online presence.